How is your personal data collected, stored and processed by Ippon as data controller?

• Simplified joint stock company with a capital of 65,605.70 Euros
• Head office : 43 avenue de la Grande Armée – 75116 Paris
• Intracommunity VAT number : FR44441716412
• Represented by Mr. Stéphane NOMIS.
• Phone : 01 46 12 48 48
• www.ippon.fr
• E-mail of the Data Protection Officer (DPO): dpo@ippon.fr
• Marketing department email: marketing@ippon.fr
• Above and below  » Ippon « .

• information relating to your identity such as your name, first name;
• your personal and/or professional contact information such as your postal address, e-mail address, telephone numbers;
• information you provide to us by filling out forms or communicating with us, whether by telephone, e-mail or any other means of online communication (instant messaging, social networking or any other type of exchange and communication) or by responding to questionnaires or satisfaction surveys
• information related to your geolocation. This data will be used on the one hand to adapt our contents and services to your needs, to allow us to carry out our professional obligations and on the other hand to carry out statistics of use of our services to make them more relevant;
• any information of a commercial or technical nature, such as details of the products or services you receive;
• login and navigation data collected through cookies. We use « cookies » and similar technologies on our websites, applications and in emails to recognize you, remember your preferences and present you with content that may be of interest to you. See our cookie policy by clicking on the link at the end of the Policy for more details on how we use cookies;
• information related to your connection to a WIFI network provided by Ippon as a visitor;
• information related to mobile applications developed by Ippon, especially for our events, etc;
• any information we need to meet our legal and regulatory obligations.

• data from our partners and subcontractors, in particular when we subcontract the ticketing operations for events that we organize or co-organize;
• data from your company (name, surname, telephone and e-mail address, position, qualifications, etc.) Etc.);
• communication information (e.g., information contained in emails, third-party information, chat information, instant messages, media information, litigation and stakeholders and transcripts or minutes);
• audio-video recordings in the context of video surveillance of our premises and/or participation in events that we organize.

• you have unequivocally given your consent,
• the processing is necessary for the performance of a contract to which you are a party, or for the execution of measures prior to the conclusion of a contract,
• the processing is necessary to comply with a legal obligation to which Ippon is subject
• the processing is necessary for the purposes of legitimate interests pursued by Ippon, unless such legitimate interests are overridden by the interests of the user’s fundamental rights and freedoms, and in particular with regard to privacy

In addition to browsing/using our websites and applications, your personal data may be collected and stored in Ippon’s secure databases, and be subject to computerized processing in order to perform the following operations:

• To send newsletters, solicitations and other promotional messages about our products, services, training and other events that we and our partners offer. If you consent, we may send you commercial messages (email, SMS, phone, secure messaging, social networks) containing information about our products and services or those of third parties.

You will have a page on our websites to manage your communication preferences. You may withdraw your consent to the use of your data for marketing purposes at any time as detailed below.

• Ensure the preparation, follow-up and execution of a contract concluded with you and/or your employers.
• Build a file of registered members, users, customers, prospects and candidates for recruitment offered by Ippon.
• Conduct market research, surveys, opinion polls or trend surveys.
• To improve the quality of our products, contracts and services and to ensure the effectiveness of our communication campaigns.
• Communicate on recruitment opportunities for new employees.
• To carry out operations relating to customer management concerning contracts, orders, deliveries, invoices, loyalty programs, customer relationship follow-up, and to manage your access to and use of certain services accessible on our websites and applications, such as participation in discussion forums or registration for training courses.
• To elaborate commercial statistics and of frequentation of our Internet sites, in particular by carrying out measurements of audience and visualization of the various contents.
• To organize contests, lotteries and all promotional operations with the exception of regulated games of money and chance.
• Manage people’s opinions on products, services or content.
• To manage unpaid invoices and possible disputes regarding the use of our products and services.
• Correspond with our lawyers, advisors or any other stakeholder (subcontractors, suppliers, carriers, partners or other interested parties).
• Protecting our rights: We may use your data to protect our rights, including defending or protecting legal rights and interests (e.g., collecting debts, defending our intellectual property rights), taking legal action, handling claims or disputes, and in the event of corporate reorganizations or other mergers or acquisitions. We will use them on the basis of our legitimate interests.
• Meet our legal and regulatory obligations.

The processed data may be aggregated into anonymized statistics for the purpose of surveys and studies. The results of these anonymous surveys may be transmitted to our partners.

Where consent is required for Ippon to process personal data, we will inform the data subjects and seek their consent.

• any company and/or partner to whom we should transmit – with your agreement – your personal data, notably on the occasion of events and/or conferences;
• subcontractors, agents or service providers who work for us (which includes their employees and officers);
• your company;
• any company (new or potential) with which we have direct and/or indirect capital ties (e.g. if we restructure or acquire other companies or merge with other companies) or any company that acquires all or part of a company with which we have direct and/or indirect capital ties;
• regulators, the TRACFIN unit, independent administrative authorities or dispute resolution bodies and to comply with their requests;
• companies that carry out commercial or market research for us;
• any other person involved in a dispute;
• judicial or administrative authorities/jurisdictions

• the right to obtain information about the data we hold about you and the processing carried out;
• in certain circumstances, the right to withdraw your consent to the processing of your personal data at any time (please note that we may continue to process your personal data if we have a legitimate reason to do so) ;
• in certain circumstances, the right to receive data in electronic form and/or to request us to transmit this information to a third party where technically possible (please note that this right is only applicable to data you have provided to us);
• the right to modify or correct your data;
• the right to obtain confirmation that your personal data is or is not being processed;
• the right to ask us to delete your data in certain circumstances (please note that legal or regulatory provisions or legitimate reasons may require us to retain your data);
• the right to ask us to restrict or object to the processing of your data, in certain circumstances (please note that we may continue to process your personal data if we have a legitimate reason to do so)

• Regarding the management of your requests for information: 3 years from the date of collection;
• With regard to contacts with our customers, suppliers, service providers and subcontractors, the information is kept – for the most part – for the duration of our contractual relationship and for a period of 5 years after the end of our contractual relationship;
• Regarding the management of your subscription to a newsletter: until you unsubscribe via the unsubscribe link integrated into the newsletters;
• If you are a prospect without an established contractual and/or commercial relationship, we will not retain your data beyond three (3) years after the last contact with you;
• Regarding the development of statistics related to our policy of « cookies »: 13 months from the first deposit in your terminal except in special cases (legal requirements, technical constraints, etc. ..)
• Regarding the management of your requests for rights (in particular access, rectification and opposition): 3 years from your request;
• If you are a candidate for employment, please note that if you are unsuccessful, we will delete all information you have shared with us no later than two (2) years after the information was collected;
• Video surveillance recordings are kept for a period of one month from the time they are recorded, except in special circumstances requiring their retention for the purposes of an internal and/or judicial investigation;
• The login information we collect for the security, maintenance and enhancement purposes mentioned above will not be retained beyond one (1) year after collection.